Posted by Pranay Parab

https://lifehacker.com/tech/10-gmail-hacks-to-bring-your-inbox-under-control?utm_medium=RSS

I've used my main Gmail account for about 20 years now, and I'm quite proud of how I've maintained it. My inbox isn't overflowing with unread emails, my storage has never been full, and I've set up hundreds of filters to directly send useless emails right to the trash. I don't use any third-party tools to tame that chaos, and I'm here to share all the hacks I've set up to keep my Gmail inbox under control.

Manage email subscriptions to tame your inbox chaos

You should start clearing out your inbox by looking at all of your email newsletter subscriptions. In the past, I've been guilty of subscribing to way too many newsletters and cluttering my inbox. What started out as a great way to read interesting things has ended up as yet another chore that I just cannot keep up with. At some point, you've got to let those unread newsletters go. You can start by manually unsubscribing from the newsletters you're not going to read. Alternatively, you can move these subscriptions to a different email address, so you can keep one inbox just for reading.

You can also try using read-later apps to receive and read your newsletters. I'm using Readwise Reader these days, and it's allowed me to read so much more than I did when these emails were ending up in my email inbox. If your problem is that you're subscribed to too many promotional emails that are basically junk, then you can also consider using Gmail's built-in tools to unsubscribe from promotional mailing lists.

Use as many filters as you can

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Gmail has powerful filters that can automatically delete unwanted emails. Yes, you can select a bunch of emails and click the Report spam button to get rid of them. This moves those emails to spam, but I've sometimes seen recurring emails from the same sender still finding their way into my inbox, even after doing this. So I've started using Gmail's filters to banish repeat spammers to the trash. You can do this by selecting a bunch of unwanted emails from different senders you don't want to hear from anymore, and then clicking the three-dots button in Gmail's web view. Then, choose Filter messages like these, and Gmail will automatically populate the filter list with all those senders. Select Search, and on the next pop-up, check Delete it, and Also apply filter to matching conversations. Finally, select Create filter.

This will automatically move all emails from those senders to trash, and prevent more of their emails from ending up in your inbox.

Search filters are your best friend

When your inbox is already full, or close to it, you should try a few search filters to spot the emails occupying the maximum amount of space in your inbox. The most useful one is the "Size" filter. For instance, in Gmail's search bar, you can type Size:20m, and the results will zero in on emails above 20mb in size. Replace the number with 15, 10, or any other number, and it'll show you emails above that size. You can back up these emails if they have anything useful in them, and if not, you can go ahead and delete them all.

Use advanced search to find junk mail

I am quite embarrassed to admit that when I was younger, I sent all my friends and family members way too many forwards. My inbox still has forwards from that time, quite a few of which I'd also sent to over 50 people in one go. I may have been responsible for a lot junk mail, but it's never too late to atone for your sins. If you click the three lines icon to the right of the search bar in Gmail, you'll see the service's advanced search options. You can use those options to look for emails from specific date ranges and get rid of ancient clutter that's no longer useful (after you're done cringing, that is). Alternatively, you can just use a search filter to find those emails. Try something like after:2006/1/1 before:2007/1/2 to locate all your emails sent in 2006.

Using advanced search tools is easier than filters, because it doesn't require you to remember various search operators. It also makes more of those search tools accessible, which makes it a great way to delete old emails from your inbox. If only I could delete them from other people's inboxes, too.

Attack useless emails at the source

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At a certain point, it does get tiring to keep adding filters to your Gmail to keep useless emails away. I strongly recommend looking at the settings menus on various websites to stop the spam at the source. Social media sites such as Facebook, Instagram, and LinkedIn are some of the most popular senders of emails nobody asked for. If you go through their communication preferences pages, you'll be able to stop quite a few of their emails before they ever make it to your inbox. I make it a point to uncheck all emails from every site I sign up for. Once you've done that, these sites might still find a way to send you more emails, but you can click the unsubscribe button (usually present next to unwanted emails in the Social or Promotions tabs) to stop them pretty easily, or just use Gmail's filters to block those emails from ever making it to your eyes.

Teach Gmail which of your emails are important

You can have Gmail help you sort out unwanted emails from your inbox. Next to each email in your inbox, you'll see a small right-arrow icon. When you see an important email, you can click the arrow icon, which will turn yellow. This marks the email as important, and over time, Gmail will keep those emails in your inbox, and send the rest to other folders.

Delete emails in Spam and Trash folders

Gmail is pretty good at automatically blocking spam, which means that a lot of unwanted emails will end up in your Spam folder. Similarly, if you've been following the steps described above, you'll have a bunch of emails in your Trash folder. This is helpful, but you won't see any real changes to your Gmail storage space until you clear out all those emails. To do this, manually go to these folders, select all the emails you want to get rid of, and delete them all. Don't forget to check if you're deleting any important emails, because emails deleted from these folders cannot be retrieved.

Also be sure to check on these folders at least once a month, because Google will automatically delete any messages that have been sitting in them for more than 30 days.

Clean up Gmail space quickly

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Gmail offers an easy built-in way to identify what's occupying the most space in your inbox. To get started, visit the storage cleanup page and click Clean up space. It'll show you some suggestions and offer easy ways to clear out the clutter in your Gmail. You just have to follow the on-screen steps to actually go through with it.

Turn important emails into tasks

My colleague David Nield's tip about turning emails into tasks has helped me a lot. When you open an email, you can click the Add to Tasks button up top, which adds it to Google Tasks, and turns that email into a to-do item. This helps me keep track of emails that would otherwise get lost. This way, I can easily save the most important emails and delete the rest. So much of cleaning up Gmail clutter revolves around active email management, and this tip just helps me quickly get rid of useless emails on a day-to-day basis.

Try using third-party email management services

Normally, I'm loath to recommend third-party services to manage email chaos. This is because using them means you need to give the companies that make them access to your inbox, which is a privacy and security nightmare. However, I've previously used SaneBox to help a friend get their inbox down from 50,000 unreads to about 10,000 within a day, while also setting up ways to keep their inbox from getting overloaded again too. It's been vetted by Google and Leviathan Security Group, which means I can pretty confidently recommend at least this service. Lifehacker's sister site PCMag also gave Sanebox a glowing review.

You can try the service for free using the 14-day trial. During that time, you can use its email deep clean feature to quickly get rid of a bunch of your unwanted emails.

https://lifehacker.com/tech/10-gmail-hacks-to-bring-your-inbox-under-control?utm_medium=RSS

Posted by Pranay Parab

https://lifehacker.com/tech/10-google-maps-hacks-everyone-should-know?utm_medium=RSS

Google Maps is the only navigation service I use, and I've learned many of its tricks over the years. The default settings do a good enough job for most people, but it's worth reviewing all of its features to ensure that you're getting exactly what you need. For instance, avoiding tolls may be great where you live, but if you're driving in a different state or country, that same feature could land you in some serious trouble. These tips will help you make the most of Google Maps' many features, and reduce the chances of losing your way while using the app.

Double-check route settings before leaving

Even if you ignore everything else in this article, don't ignore this. I've observed that, sometimes, Google Maps automatically enables route options I did not select, which can lead to some sticky situations. Whenever I'm on a long road trip to unknown destinations, I like to double-check route settings before I head out. To do this, tap the profile icon in the top-right corner in the Google Maps app, and go to Settings > Navigation > Route options. This has four options: Avoid tolls, Avoid highways, Avoid ferries, and Prefer fuel-efficient routes. I like to disable all of these to ensure that I reach my destination safely and quickly.

If you're in an area you know fairly well, you can enable some of these options to find a cheaper route, or one with less traffic. But in unfamiliar territory, I prefer to play it safe.

Use offline maps to your advantage

I often travel to places with poor or no cellular signal, and Google Maps' offline mode has been a lifesaver in these locations. It lets you download Google Maps data for specific locations, and I've set up the app to automatically download and update this data when new information becomes available. This makes it a lot easier to navigate when the internet disappears.

You can easily do this by searching for a destination on Google Maps and swiping left on the controls that appear below its name. Tap More > Download offline map > Download to save it for offline use. To automatically update offline maps, go to your Google maps settings and select Offline. Now hit the gear icon in the top-right corner and select Auto-update offline maps.

Select the correct vehicle type

Google Maps shows you better search results and improves recommendations for fuel-efficient routes if you choose the correct type of vehicle. Go to your Google Maps settings and navigate to Your vehicles. Select the correct engine type for your vehicle to ensure better recommendations. If you're using an EV, you can also use this page to set the type of charger it uses. This helps Google Maps send you to compatible EV charging stations when you're out and about.

Connect your music streaming account to Google Maps

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If you often stream music while driving, you should consider connecting your streaming accounts with Google Maps, which supports both Apple Music and Spotify. Once you've connected the navigation app with either of these services, you'll be able to control music playback and choose playlists from your library, all without leaving the Google Maps app. I don't recommend looking at your phone when you're driving, but you can use this feature to control playback or quickly change songs while your car's stopped. It's a lot faster than switching to a different app to change music.

Some of you will prefer to use voice assistants to do this, but on an iPhone in particular, I haven't had much luck with using Siri to change music. That's why I've connected my streaming accounts to Google Maps instead.

Get accessibility information on Google Maps

Google Maps can highlight accessibility information for you. This can be extremely helpful if you're traveling with people who have mobility challenges or are living with disabilities. I never thought much about these options until I started traveling with my senior citizen parents, who can no longer climb lots of stairs or stand for long hours. That's why I went to the Google Maps settings, navigated to App & display, and enabled Emphasize accessibility info. This feature prominently shows if a destination has accessible entrances, seating, reserved parking spots, and if restrooms are available (and accessible), etc.

Note that this information isn't always accurate, so if accessibility is your top priority, I still recommend calling ahead to confirm if your destination's accessible features are available and in working order. Similarly, when you're using walking directions to get somewhere, try tapping the options button, which is next to the share icon. This will reveal the Trip options page, where you can select Wheelchair accessible to avoid routes with stairs and choose ones that have elevators instead.

Improve directions while walking

I use Google Maps a lot while I'm walking around, and I have a few tips to make it easier to find where you're going. The first is to use Google Maps when you're wearing an Apple Watch or an Android smartwatch, if you have one. Google Maps buzzes your watch when you have a direction coming up, and you can quickly look at the watch to see which way to go. With this, I don't have to keep looking at my phone for directions. This approach worked really well on a recent trip to Singapore in rainy weather, where it wasn't always possible to keep looking at my phone while also holding my water bottle and umbrella.

You can also use Live View to get even more detailed walking directions. It uses your phone's camera to identify shops, signs, and other landmarks near you. Then, it gives you directions in a camera view, which is like a live video walkthrough taking you to your destination. This makes it great for navigating indoors, like in airports or malls.

Hide your Google Maps profile

When you review listings on Google Maps, or make other contributions, others may be able to view your profile and all your ratings, reviews, photos, and other contributions. If you don't want this information to be visible, you can make your profile private on Google Maps. To do this, go to Google Maps settings > Location & privacy > Profile and enable Restricted profile.

Delete your Google Maps history and timeline data

Google Maps also keeps track of all the places you've visited, and not everyone is comfortable storing that data on Google's servers. Now, I should say that this information is legitimately useful sometimes. Once, a friend's car was wrongly sent a speeding ticket from a different state. He was able to use his Google Maps timeline data to prove to law enforcement that he was, in fact, not in that state at the time.

Having said that, you'll be able to better preserve your privacy by not storing this information in the first place. To do that, go to Google Maps settings > Location & privacy. Review all the options in the Timeline section to see what fits your preferences. I've switched off Timeline entirely, and I also chose Delete all Timeline data, but your needs may be different, so you may choose to delete a specific range of timeline data or automatically delete it after a certain period of time instead.

To delete your search history from Google Maps, scroll down on this page and select Maps history.

Use incognito mode in Google Maps

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If deleting your Google Maps data permanently isn't the ideal solution for you, then you may want to try incognito mode instead. This works exactly like it does in web browsers, meaning that it won't save your Google Maps data as long as you're in that mode. You can enable it by tapping the profile icon in Google Maps and selecting Turn on incognito mode. You can check if it's enabled by looking at the profile icon, where your picture will be replaced by the incognito icon.

Save your favorite places in lists

If you have trouble remembering all of the trips you want to take, you can quickly save your favorites in Google Maps, and add them to various lists. For instance, if you're planning a trip to Florida and you want to save all of the destinations you've heard about in one spot, you can look for each one individually on Google Maps and hit the Save button on their listings. This lets you save the destination to a new list, where you can keep a tab on all the places you want to go to. You can also share these lists with others, and everyone can add the places they're interested in to your list, too. I used this feature during my London trip last year, where I bookmarked restaurants that served authentic fare from around the world. It allowed me to taste food that I'd never tried before, and helped me better organize my daily plan to fit a couple of museums or other attractions around my meals.

https://lifehacker.com/tech/10-google-maps-hacks-everyone-should-know?utm_medium=RSS